Revolutionary Conference Room Solutions: A Case Study from Atlanta
Client Overview
SREB in Atlanta needed to modernize its conference room technology to support hybrid meetings, improve video and audio quality, and streamline content sharing. Their outdated system made collaboration difficult, with poor sound pickup, limited video capabilities, and manual setup requirements. They sought a solution that would enhance productivity, be easy to use, and integrate seamlessly with Microsoft Teams, Zoom, and other video conferencing platforms.
To address these challenges, they partnered with 210 Solutions, a leader in conference room technology integration, to create a scalable and future-proof system that would transform their meeting spaces.
Challenges Before the Upgrade
Before the installation, the company faced several persistent issues. Inconsistent audio quality meant remote participants often struggled to hear in-room discussions clearly. Limited video functionality prevented effective remote collaboration, as the existing cameras lacked auto-framing and speaker tracking. Employees and guests found content sharing difficult, often requiring IT assistance to connect their devices. The manual setup and shutdown of meetings added unnecessary delays, and the outdated system did not offer the scalability needed to support the company’s future growth.
Their objective was to create a modern, user-friendly meeting environment that enabled frictionless collaboration, high-quality video conferencing, and effortless content sharing.
Why They Chose 210 Solutions
The client required a high-tech yet intuitive system that could enhance audio and video quality, automate room functions, simplify content sharing, and integrate with Microsoft Teams, Zoom, and WebEx. They also needed a solution that would scale as their company grew, ensuring that the investment remained valuable long-term. 210 Solutions designed and implemented a custom solution to meet these needs, focusing on ease of use, automation, and seamless integration with existing workflows.
Conference Room Technology Solutions Implemented
Lobby Conference Room: A Smart, Flexible Meeting Space
The Lobby Conference Room was designed to be a highly adaptable hybrid workspace, allowing employees to conduct meetings with minimal setup time. A 65-inch commercial display was installed, providing a high-resolution screen with a three-year warranty for reliability. Below the display, a Yealink Video Meeting Bar was integrated, featuring a dual-camera system with auto-framing and speaker tracking to enhance the visual experience for remote participants.
To ensure high-quality sound, wireless microphones with a 10-foot pickup radius were installed, allowing voices to be captured clearly from anywhere in the room. A Microsoft Teams and Zoom-integrated touchscreen control panel provided a one-touch meeting join feature, while a wireless presentation pod enabled guests to share content instantly without connecting to the company’s Wi-Fi network. These upgrades created a seamless and efficient meeting experience for both in-person and remote participants.
Upstairs Conference Room: A High-Tech Training & Collaboration Hub
For larger training sessions and company-wide meetings, the Upstairs Conference Room was designed with advanced audio, video, and automation technology. Dual 4K displays were installed to ensure clear visibility of presentations and remote participants. A high-resolution pan-tilt-zoom (PTZ) camera was integrated to automatically track presenters, providing a professional video conferencing experience.
Ceiling-integrated audio solutions were implemented, including six speakers for even sound distribution and four ceiling microphones with acoustic echo cancellation to ensure optimal voice clarity. The room also featured bring-your-own-device (BYOD) connectivity, allowing employees and guests to present via HDMI or wireless casting with Miracast and dongle integration. An intelligent room scheduling system with QR code booking enabled employees to reserve the room instantly. Additionally, occupancy sensors were installed to automate system activation when users entered and shut down the equipment after a period of inactivity to reduce energy consumption.
Results: How These Conference Room Solutions Transformed Collaboration
Since implementing the new system, the client has experienced significant improvements in meeting efficiency and collaboration. Teams now spend less time troubleshooting technical issues and more time on productive discussions. Audio clarity has dramatically improved, ensuring that all participants—both in-room and remote—can hear and be heard without disruptions. The automated camera tracking enhances the meeting experience by keeping speakers in focus, reducing the need for manual adjustments.
Wireless content-sharing capabilities have eliminated previous connectivity barriers, allowing employees and guests to present effortlessly. The new system has also reduced IT intervention, as its intuitive design makes it easy for users to start meetings with one-touch join functionality. By integrating automation features like occupancy sensors and smart scheduling, the company has streamlined room usage while reducing unnecessary energy consumption.
Why Choose 210 Solutions for Your Conference Room Needs?
210 Solutions specializes in designing and installing conference room solutions that enhance communication and productivity. Whether your business requires video conferencing upgrades, smart automation, or advanced audio solutions, our team provides tailored AV setups that elevate the meeting experience. We work with companies nationwide to implement state-of-the-art conference room technology that supports hybrid collaboration and ensures long-term reliability.
If your business is looking to upgrade its conference room technology, contact us today. Fill out the contact form below, and one of our specialists will reach out to discuss how we can design a customized solution for your organization.